AI Appointment Bookingvia WhatsApp & Google Calendar
Appointly is an automated scheduling application that connects with your Google Account to manage appointments and synchronize your Google Calendar in real time.
It combines Google Calendar synchronization with automated WhatsApp AI responses to handle client inquiries, check real-time availability, and confirm bookings 24/7.
Appointments Today
12 Booked
↑ 100% Synced to GoogleWhatsApp AI Receptionist
98.4% Rate
Automated responsesTotal Clients Managed
340 Clients
Real-time DB sync10,000+
Appointments Scheduled
99.9%
Google Calendar Sync Reliability
< 3 Secs
WhatsApp AI Response Time
24/7
Automated Booking Availability
Built for Effortless Appointment Management
Appointly replaces manual phone calls, scheduling chaos, and lost booking leads with intelligent automation.
Google Calendar Two-Way Sync
Connect your Google account with one-click OAuth authorization. Automatically sync events, check real-time availability, and eliminate schedule overlaps.
WhatsApp AI Receptionist
Let AI handle incoming WhatsApp messages 24/7. Your digital receptionist answers service inquiries and locks in bookings into your calendar.
Custom Services & Buffer Times
Configure custom service durations, pricing, working hours, and slot buffers (e.g. 15-min prep time) for complete scheduling control.
Real-Time Workspace Analytics
Visualize weekly appointment trends, service popularity breakdown, and client growth metrics inside your private workspace.
Centralized Customer Directory
Maintain an organized directory of customer contacts, past bookings, and communication logs accessible anywhere.
Enterprise Privacy & AES-256
Fully compliant with Google API Limited Use Policies and Meta Security standards. Your calendar data is never shared or sold.
How Appointly Works in 3 Simple Steps
Start automating your appointments in less than 5 minutes.
Connect Google Calendar
Log in and authorize Google Calendar integration with one click for automatic schedule sync.
Configure Business Services
Add your service menu, pricing, duration, slot buffers, and business timezone.
Activate AI Receptionist
Let your WhatsApp AI receptionist handle customer messages and add bookings to your calendar 24/7.
Understanding Services & Resources
Unlike basic scheduling tools, Appointly offers complex mapping between what you sell (Services) and what is required to perform them (Resources). This allows our AI to check real-world availability.
1. Services (What Clients Book)
A Service is the specific offering your customer is purchasing or booking. You can define its duration, price, and buffer time.
Examples: A 60-minute Deep Tissue Massage, a 30-minute Dental Consultation, or a 2-hour House Cleaning.
2. Resources (Who or What performs it)
A Resource represents the staff members, rooms, or equipment required to fulfill a service. A service can be linked to multiple resources.
Examples: Massage Therapist Sarah, Dental Chair 1, or Cleaning Van A.
AI Appointment Booking Across Industries
Whether you run a local shop or a remote consulting firm, our WhatsApp AI receptionist adapts to your business model.
Salons & Spas
Map services like "Hair Coloring" to specific stylists. The AI knows that if Stylist John is booked on his Google Calendar, he cannot take a haircut appointment.
Healthcare Clinics
Patients can text your clinic 24/7 on WhatsApp to book Dental or Therapy sessions. Appointments are instantly synced to the doctor's secure calendar.
Consultants & Coaches
Automate your discovery calls. Let the AI chat with leads, qualify them, and lock them into your schedule without trading emails.
Fitness Trainers
Manage 1-on-1 PT sessions easily. Define buffer times so you have 15 minutes to rest between clients, strictly enforced by the AI.
Home Services
Plumbers, electricians, and cleaners can let their AI handle dispatch scheduling while they are out on the field working.
Law Firms & Professionals
Ensure strict confidentiality. The AI schedules consultations securely via WhatsApp and updates your private Google Calendar.
About Appointly & Google Integration
Appointly is an automated AI appointment scheduling application designed for businesses and independent service providers. Appointly integrates with Google Calendar using OAuth 2.0 to check real-time schedule availability and automatically add client booking events when an appointment is requested via WhatsApp or our web interface.
Appointly strictly complies with the Google API Services User Data Policy, including the Limited Use requirements. Your Google Calendar data is strictly used for appointment scheduling purposes and is never sold, shared with third parties, or utilized for advertising.
Appointly vs Traditional Manual Booking
See how AI automation eliminates missed calls, scheduling delays, and double bookings.
| Feature / Capability | Appointly AI Platform | Manual Phone / Paper Booking |
|---|---|---|
| 24/7 Availability | Instant responses 24/7 | Only during business hours |
| Google Calendar Two-Way Sync | Automated Real-Time OAuth Sync | Manual calendar entry |
| Double Booking Prevention | 100% Conflict Detection | High human error risk |
| WhatsApp Automated Receptionist | Meta Cloud API Integration | None |
| Analytics & Growth Reports | Real-Time Analytics Dashboard | None |
Simple, Transparent Pricing
Start for free, upgrade when you need unlimited scaling. No hidden setup fees.
Perfect for solopreneurs testing out AI automation.
Complete appointment scheduling automation for growing businesses.
How AI Appointment Scheduling Software Transforms Small Businesses
In today's digital economy, responsiveness is the single biggest factor in client conversion. Studies show that over 65% of customers choose the service provider that responds first to their booking request. Traditional phone-based receptionists and delayed email replies result in lost revenue and scheduling friction.
Appointly bridges this gap by offering a 24/7 automated WhatsApp AI Receptionist paired with Google Calendar two-way synchronization. When a customer sends a message on WhatsApp, Appointly parses their requested time slot, checks real-time availability on Google Calendar, and confirms the appointment in seconds.
Frequently Asked Questions
Everything you need to know about Appointly AI appointment scheduling software.
What is AI appointment booking software?
AI appointment booking software automates the scheduling process using artificial intelligence. Instead of manually answering calls or emails, a digital AI receptionist chats with your clients 24/7, understands their requests, checks your calendar availability, and books the appointment automatically.
How does Appointly integrate WhatsApp with Google Calendar?
Appointly connects to your official Google Calendar using secure OAuth 2.0. When a client messages your business on WhatsApp asking for an appointment, our AI instantly reads your live Google Calendar availability. If the slot is open, the AI books it and immediately creates the event on your Google Calendar to prevent double booking.
What is the difference between a Service and a Resource in scheduling?
In Appointly, a 'Service' is what the customer buys (e.g., a 60-minute haircut or a dental checkup). A 'Resource' is what is required to perform that service (e.g., Stylist Anna, Dr. Smith, or Room 4). You can map multiple resources to a single service so the AI knows exactly who or what needs to be available before confirming a booking.
Can I customize working hours and slot buffers?
Yes. You have complete control over your business hours, service durations, and slot buffers. For example, you can add a 15-minute buffer after every 60-minute massage service to ensure your staff has time to clean up before the next client.
Is my business data and customer information secure?
Yes. Appointly complies strictly with the Google API Services User Data Policy and Meta Security Guidelines. All OAuth access tokens and customer message data are encrypted using enterprise AES-256 standards.
What industries benefit most from AI WhatsApp scheduling?
Any service-based business benefits immensely. The top industries include Salons & Spas, Healthcare Clinics, Fitness Trainers, Consultants, Law Firms, and Home Service providers like plumbers and electricians.
Enterprise Security & Compliance
Appointly strictly adheres to the Google API Services User Data Policy. Your calendar events and customer conversations are encrypted with AES-256 and kept strictly confidential.